A $4M clinic may lose $200,000 a year from canceled visits.
MGMA reports 5–7% no-shows — but what about the 14% who cancel and never return?
The numbers don't lie. Most staff never see it. Optimistic reporting buries it. Our calculator exposes it.
Your Staff Can't Chase Every Cancellation
Think of us like an ambulance outside the hospital. We don't enter the clinical system — we stabilize the chaos before it turns into lost revenue.
This is the "AFLAC of rescheduling" — a smart logic layer that protects your revenue the moment something breaks. No PHI. No AI chat. Just fast, compliant action where your EHR can't go.
What's Going Wrong
(And Why You're Not Alone)
Clinics lose 10–14% of revenue from missed or unfilled appointments
Legacy systems like Epic and Athena don't adapt when things change
Most platforms require manual rescheduling — or none at all
Compliance fears keep teams frozen, even when logic-based solutions exist
40–60% of canceled patients never return without immediate action
We don't replace your system. We protect it from leaking money — with zero PHI exposure.
Your Human Partner in Navigating The Future
Kevin Stratmann is a creative systems thinker and author of Shift Success with AI. He partnered with Ashok, a former software founder with several startup exits (Google, Dropbox), to build what major EHRs missed:
➡️ A lightweight, outside-the-firewall automation layer that protects revenue without disrupting clinical systems.
"They're not selling hype. They're solving real scheduling breakdowns — with tools that work where legacy systems can't."
The Logic Layer That Solves
the Real Problem
Most EHR systems — Epic, Athena, Health Gorilla — were built to protect data, not adapt in real time. They don't reschedule. They don't reallocate. They don't fill gaps.
That's where our platform comes in. It runs quietly outside your EHR — detecting breakdowns, filling empty appointments, and recovering lost revenue without PHI access or workflow disruption.
Frequently Asked Questions
Do you need access to our EHR or clinical data?
No. Our system runs fully outside your EHR. The platform connects to scheduling logic only — never PHI — keeping your compliance posture fully intact.
Will our staff need to change how they work?
Not at all. Once configured, the system runs in the background — auto-reallocating openings and reducing no-shows. No new portals. No new steps.
How is this deployed across multiple locations or specialties?
It's modular and scalable — from solo practices to national groups. Multi-location support and optional waitlist logic are built-in.
What about SMS compliance?
Already using reminders? You're likely pre-approved. If not, we guide your team through A2P registration during onboarding to ensure compliant delivery from day one.
How is pricing handled?
Pricing depends on your practice complexity, patient volume, and scheduling logic. Because this system directly protects revenue, it's designed to deliver ROI that far exceeds its cost. We'll share clear terms after a brief discovery — and only move forward if the value is unmistakable.
Still have questions?
Complete the secure form below and we'll follow up confidentially.